Administrative Assistant
Position Summary
Provide administrative support to the Vice President of Sales & Marketing.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Read and analyze incoming emails, memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare responses to correspondence as assigned by the Vice President.
- Answer phone calls and direct calls to appropriate parties or take messages.
- File and maintain records.
- Perform administrative support tasks, such as proofreading, drafting documents/messages, and transcribing handwritten information.
- Transmit information or documents to agents and customers, using a computer, mail, or facsimile machine.
- Provide information about establishment, such as the location of offices, and services provided.
- Keep a current record of staff members’ whereabouts and availability.
- Manage Vice Presidents schedule and make travel arrangements as needed.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for a committee, board, and other meetings.
- Assist in scheduling space or equipment for special programs and prepare lists of participants.
- Prepare reports and create presentations as needed.
- Meet deadlines for tasks and assignments.
- Handle small to medium projects as assigned.
- Support the Vice President in meeting multiple deadlines as needed.
- Miscellaneous tasks as directed.
POSITION QUALIFICATIONS
Competency Statement(s)
- Accountability – Ability to accept responsibility and account for his/her actions.
- Analytical Skills – Ability to use thinking and reasoning to solve a problem.
- Communication – Ability to communicate effectively with others using the spoken word and also writing in a clear and concise manner.
- Detail Oriented – Ability to pay attention to the minute details of a project or task.
- Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.
- Honesty / Integrity – Ability to be truthful and be seen as credible in the workplace.
- Organized – Possessing the trait of being organized or following a systematic method of performing a task.
- Time Management – Ability to utilize the available time to organize and complete work within given deadlines.
- Proactive – Ability to create or control a situation by causing something to happen rather than responding to it after it has happened.
- Project Management – Ability to organize and direct a project to completion.
- Professionalism – Avoid business or personal activities that present a conflict of interest. Display conduct favorable to oneself, the department, and the company.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED)
Experience: 1 to 2 years’ experience in an administrative role preferred.
Computer Skills: Proficient in Microsoft Office Suite.
| Department | Sales |
| Status | Full Time |
| Location | Pocatello Coporate Office |
| Company | Farm Bureau Insurance Company of Idaho |
| Rate of Pay | We offer competitive pay and an excellent benefits package. |
| Closing Date | — |
| Positions Available | 1 |
